Search Alliance Integrity Policy
Search Alliance ("SA") is responsible for ensuring that all personal data is processed properly and in accordance with applicable data protection legislation. This Integrity Policy (the "Integrity Policy") is a consent document and describes how SA processes personal data. SA means two co-operating companies; Search Alliance LWL Konsult AB (556571-1362) and Helijun AB (556765-1285).
2. Applicability of the integrity policy
This Integrity Policy applies to individuals in the capacity of candidates, employees, clients, suppliers and other stakeholders. It governs how SA collects and processes personal data for our range of services consisting of interim management, recruitment, consulting and other related operations (the "Service"). The policy also governs personal data processing for individuals at the parties with which SA has a business relationship, such as suppliers and clients.
Search Alliance´s services are occasionally advertised on third party websites that are not owned or managed by SA. This Integrity Policy does not apply to any personal data processing that takes place on such websites and SA is not responsible for personal data processing on such websites. Nor does the Search Alliance Integrity Policy apply to processing carried out by testing companies.
3. Processing of personal data
3.1 For candidates or employees
SA processes candidates' and employees' personal data to enable it to:
(a) provide the Service for SA´s clients and offer candidates the opportunity to be part of the Service
(b) manage our relationship with you
(c) deal with any cases of alleged discrimination, deal with disputes and claims against you or SA'`s clients and suppliers
By accepting this Integrity Policy, you give your consent for SA to process your personal data in accordance with this Integrity Policy. If you do not give such consent you should not provide us with personal data.
The personal data that SA processes on candidates is based on the details you yourself provide to SA via the SA website and through contact with SA personnel to allow SA to provide the Service.
The personal data we may process includes data such as your name, address, e-mail address, personal ID number, grades, certificates, training and work experience, photographs, results of tests, information from background checks, results of drug tests, information from referees and information that is necessary for monitoring the Service, etc.
Due to the fact that some SA clients impose stringent security requirements on individuals, in some cases SA may need to carry out background checks, credit checks, health checks and/or drug test on you. Such checks may include sensitive personal data on you and you will give your specific consent before carried out.
As part of a background check, SA may ask you to submit an extract from the criminal records register. You must request such an extract from the relevant authority yourself. If you choose not to request such an extract, it may affect whether or not you are engaged for the Service. In certain circumstances, it may be necessary for SA to obtain your approval to request a credit check via an external credit information agency.
The personal data we will process on you includes contact details for relatives, salary and account details in addition to the data specified in section 3.1.1 (Candidates). SA may also need to process sensitive personal data, such as information on your health, to comply with its obligations as an employer.
3.1.3 Saving personal data
The length of time for which personal data is saved depends on the type of personal data in question and the purpose for which it is processed. SA will, as a general rule, save personal data relating to:
(a) information linked to the application and recruitment process, during the current year for the most recent activities and for two (2) years thereafter
(b) contract for employment, during current year for the most resent activities and for ten (10) years thereafter
(c) client and supplier agreements and information on business events such as timesheets, participants, assignments, salaries, invoices, declarations, accounts during the term of the agreement and thereafter for ten (10) years
(d) control data until SA´s pension obligation has ceased.
3.2 For clients or suppliers
SA processes personal data on clients' and suppliers' employees in order to:
(a) enable you to take advantage of the Service or to provide services for SA
(b) manage our relationship with you
(c) enable SA to manage its obligations in relation to the individual concerned, deal with cases of alleged discrimination, deal with disputes and complaints
(d) facilitate future business relationships
By accepting this Integrity Policy, you give your consent for SA to process, where applicable, personal data on your employees and/or suppliers in accordance with this Integrity Policy. You also confirm that, before giving your consent, you received approval for SA´s personal data processing in accordance with this Integrity Policy from all individuals concerned.
The consent given also covers the fact that the information that you supply to SA can be used by SA for marketing and market research purposes in order to provide candidates, employees, clients and suppliers with an enhanced experience and improve and optimise the quality of the Service.
SA may process contact persons' personal data. Such data includes name, address, e-mail address, post, responsibilities and other data necessary for providing and monitoring the Service and for facilitating future business relationships.
SA may process contact persons' and other employees' personal data. Such data includes the information specified in section 3.2.1 (Clients) and 3.1.1 (Candidates) and other data necessary for providing and monitoring the Service, for satisfactory supply of services to SA and for facilitating future business relationships.
3.2.3 Storage of personal data
SA does not save personal data for longer than is necessary for the purposes for which it was collected, unless otherwise provided by law.
The data that suppliers enter in their profile(s) or that SA enters in SA business systems, after obtaining approval from you or the individual concerned, will be stored as long as each account is active or during the current contractual relationship. SA will, as a general rule, save personal data contained in:
(a) application and recruitment processes during the current year for the most recent activities and for two (2) years thereafter
(b) client and supplier agreements and information on business events such as timesheets, participants, assignments, salaries, invoices, declarations and accounts, during the term of the agreement and thereafter for ten (10) years
4. Protection of personal data
SA has adopted the appropriate technical and organisational measures to protect personal data from loss, misuse, unauthorised access, disclosure, alteration and destruction. To ensure that personal data is processed in a secure, confidential manner, we use data networks that are protected against hacking by such means as firewalls and password protection according to industry standards. SA employees are bound by confidentiality agreements and are obliged to comply with SA's rules for information and IT security, this Integrity Policy and other internal regulations that further govern the processing of personal data.
5. Sharing of personal data outside companies in SA
SA will not sell, disclose or distribute personal data to third parties, except as specified in this Integrity Policy. Within the framework of the Service, personal data may be forwarded to a SA client, supplier, contractor and partner if such is necessary for the performance and supply of the Service. SA may also disclose your personal data to other third parties such as SA's suppliers such as salary administration, technical support, operation of IT systems or external testing companies. Furthermore, we may disclose personal data if we are required to do so by law or through a court order or if such disclosure is otherwise necessary to cooperative with a legal investigation.
7. Personal data controller
Search Alliance LWL Konsult AB (556571-1362) and Helijun AB (556765-1285) are the personal data controllers for processing your personal data and are responsible for ensuring that such processing takes place in accordance with applicable legislation. Contact: firstname.lastname@example.org
8. Your rights
As an individual you have the right, free of charge, once per calendar year, to obtain information on what personal data SA processes on you and information on the scope and purpose of such processing by submitting a signed application in writing to SA at the above address (under "Personal Data Controller"). As an individual, you also have the right to request at any time that we block, delete or correct your personal information. You have the right at all times to revoke any consent you have given and inform us that you do not wish us to continue to process your personal data.
9. Amendments to this integrity policy
SA reserves the right to revise this Integrity Policy from time to time. If we carry out any amendments to the Integrity Policy, we will publish those amendments at the website. If we amend our Integrity Policy so that it clearly differs from what was specified when your consent was obtained, we will notify you of these amendments and, if necessary, ask you to give your consent once again for SA to process your personal data.
10. Contact us
If you have any questions regarding this Integrity Policy or our use of your personal data, please contact us at email@example.com